Pursuant to Announcement No. 721/ĐHYHN-TB dated 31 March 2023 of Hanoi Medical University regarding 2023 postgraduate admissions, the Postgraduate Admissions Council provides guidelines for candidates who have completed their online registration for the 2023 postgraduate admissions process to submit their official application dossiers as follows:
1. Principles:
- Candidates must have successfully completed the online registration and possess a candidate registration code.
- Submit a complete dossier (arranged in the correct order) within the timeframe specified in the admissions announcement.
- Correct major: Applicable to candidates applying for Specialist Level II, Specialist Level I, and Research-Oriented Master's programs.
- Correct/Relevant major: Applicable to candidates applying for Application-Oriented Master's programs as per Appendix 3 of the Admissions Announcement.
- Pay the admission fees according to the instructions in Appendix 6 from 16 May to 19 May 2023. Candidates registering for more than one preference must pay the full admission fees as instructed before submitting their dossiers in person.
- Adhere to epidemic prevention and control measures while on campus for dossier submission.
2. Dossier Preparation
2.1. Dossier folder contents:
- Folder cover: Clearly state all information and the candidate registration code.
- Application form: Fill in all information; must be certified by the managing agency for candidates currently employed; leave the certification section blank for independent candidates.
- Undergraduate/Postgraduate degree: Notarized copies of the degree and transcript. If the degree was issued by a foreign educational institution or a joint training program, it must be certified by the Quality Management Agency (QMA).
- Curriculum Vitae: Must have a seal across the photo and across pages; include complete information on education, work history, and personal awards/disciplinary records. Must be certified by the employing agency for employed candidates, or by the local commune/ward authorities for independent candidates.
- Foreign language certificate (Master's, Specialist Level II)
+ Second degree in linguistics: Copy of the degree and transcript.
+ Vietnamese 6-level foreign language certificate (from 27 approved institutions): Must follow the standard certificate format, issued after the institution was approved to conduct exams and issue certificates, and must be valid for 02 years as of 16 August 2023.
+ Foreign language certificates issued by foreign institutions in partnership with Vietnamese entities before 10 September 2022, valid for 02 years as of 16 August 2023, as per Appendix 5 of the Admissions Announcement; after 10 September 2022, certificates are only recognized after the approval decision from the Ministry of Education and Training (Announcement 1030/TB-ĐHYHN dated 05 May 2023). TOEFL iBT Home Edition certificates issued after 10 September 2022 are not accepted.
- Health check certificate: According to Circular 14/2013, consisting of 4 pages, with a photo attached, sealed across the photo and between pages, valid within 6 months.
- Official dispatch for examination or commitment letter for independent candidates: Must be drafted with full information; if it is an official dispatch or decision, it must include the full number, symbol, and date of issuance.
- Copy of Practicing Certificate and scope of practice supplement (Specialist Level II, Specialist Level I, Application-Oriented Master's).
- Copy of Certificate of Basic Clinical Competency/Knowledge Supplement (Application-Oriented Master's).
- Confirmation of seniority (drafted according to the template, do not use practice time confirmation) in the major applied for. For candidates applying for Application-Oriented Master's or Specialist Level I with a scope of practice different from the major applied for, seniority is only calculated after the date of undergraduate graduation.
- Evidence of seniority in the major: Copy of Labor Contract/Recruitment Decision. If the candidate works at private medical facilities, a copy of the facility's license and scope of practice must be attached.
- Priority confirmation (drafted according to the template) with full information and certification by the competent authority. Evidence for priority: Item 1: Copy of recruitment decision, continuous labor contract for at least 02 years as of the registration date; Item 2: Applicable only to disabled veterans; Item 3: Applicable to children of martyrs.
- Card opening form: Fill in all information, sign twice with identical signatures, print full name, and have it certified by a BIDV staff member (on the day of submission).
- 04 ID photos (3x4) in 2 envelopes, with full personal information on the back of the photos and envelopes: full name, date of birth, major/specialty applied for, and candidate registration code.
- Clear copy of Citizen Identity Card.
- Candidates applying for Research-Oriented Master's programs need the following additional items:
+ Letter of acceptance from the prospective supervisor;
+ Scientific CV of the prospective supervisor;
+ List of publications and supporting evidence of the prospective supervisor's eligibility;
+ List of publications and scientific research evidence of the candidate: Copies of articles (including journal cover, table of contents, and full text), completed scientific research projects with evidence (project assignment decision, acceptance minutes, project acceptance decision), and certificates of merit for scientific research achievements (if any);
+ Research proposal (06 copies according to the template) signed and confirmed by the prospective supervisor and the leadership of the Institute/Faculty/Department of the major applied for.
2.2 Order of dossier arrangement before submission:
- Application form
- Curriculum Vitae
- Copy of Undergraduate/Postgraduate degree; for degrees issued by foreign or joint training institutions, include certification from the QMA
- Copy of full undergraduate/postgraduate transcript
- Health check certificate
- Copy of Degree + Transcript or Foreign Language Certificate (Master's/Specialist Level II)
- Copy of Practicing Certificate and scope of practice supplement (Application-Oriented Master's, Specialist Level I, Specialist Level II) or copy of Certificate of Basic Clinical Competency/Knowledge Supplement (Application-Oriented Master's)
- Decision/official dispatch for examination or commitment letter for independent candidates
- Confirmation of seniority in the major and supporting evidence
- Confirmation of priority status and supporting evidence (if any)
- 02 envelopes, each with 02 photos (with full personal information on the back of the photos and envelopes: full name, date of birth, major/specialty applied for, candidate registration code)
- Copy of Citizen Identity Card - Linked student card opening form
- For Research-Oriented Master's applicants, include:
- Letter of acceptance from prospective supervisor;
- Scientific CV of prospective supervisor;
- List of publications, research, and evidence of prospective supervisor;
- List of publications, research, certificates of merit, and evidence of the candidate;
3. Time and Location for Dossier Submission
- Working hours: Morning 08:00 – 11:30; Afternoon 13:30 – 16:30
+ 16-17 May 2023: Receiving Master's – Specialist Level II applications;
+ 18-19 May 2023: Receiving Specialist Level I applications;
+ 26 May 2023: Receiving supplementary dossiers by appointment
Note: If a representative of an organization submits all applications for candidates, the Receiving Committee will process all eligible dossiers at once.
- Location: For the map of the reception area, see here
- Master's application submission form, download here
- Specialist Level II application submission form, download here
- Specialist Level I application submission form, download here
Candidates can download and print the submission form, fill in all information, arrange the dossier in order, and bring it when submitting.
+ Area for registration and checking of BIDV linked student card opening: Linked card opening form, download here
16-17 May 2023 at Room 201-Building B: Welcoming candidates who have completed online registration and are submitting Specialist Level II and Master's applications;
16-17 May 2023 at Room 202-Building B: Welcoming candidates who have completed online registration and are submitting Master's applications;
18-19 May 2023 at Room 201 Building B: Welcoming candidates who have completed online registration and are submitting Specialist Level I applications for the following specialties: Diagnostic Imaging; Dermatology, Allergy – Clinical Immunology, Anesthesiology and Resuscitation, Pathology, Medical Biochemistry, Emergency and Intensive Care, Hematology - Blood Transfusion, Parasitology, Tuberculosis and Pulmonary Diseases, Surgery, Ophthalmology.
18-19 May 2023 at Room 202-Building B: Welcoming candidates who have completed online registration and are submitting Specialist Level I applications for the following specialties: Pediatrics, Internal Medicine, Cardiology, Plastic and Aesthetic Surgery, Rehabilitation, Odonto-Stomatology, Obstetrics and Gynecology, Otorhinolaryngology, Psychiatry, Neurology, Infectious Diseases and Tropical Medicine, Oncology, Medical Microbiology, Traditional Medicine, Family Medicine, Nuclear Medicine, Forensic Medicine, Medical Laboratory Technology, Nutrition, Preventive Medicine;
Note: On 19 May, the reception area will be moved to the 3rd-floor lobby, and the process will be the same as on 18 May for candidates submitting applications.
+ Dossier receiving area: For the map of the receiving area, see here
No. | Date | Location | Area | Receiving |
1 | 16-17/05/2023 | Room 301-Bldg B | TABLE 1 - 2 | Specialist Level II |
2 | 16-17/05/2023 | Room 301-Bldg B | TABLE 3 | Research-Oriented Master's |
3 | 16-17/05/2023 | Room 301-Bldg B | TABLE 4 - 5 | Application-Oriented Master's |
4 | 16-17/05/2023 | Room 302-Bldg B | TABLE 6 - 10 | Application-Oriented Master's |
5 | 18-19/05/2023 | Room 301-Bldg B | TABLE 1 - 5 | Specialist Level I |
6 | 18-19/05/2023 | Room 302-Bldg B | TABLE 6 - 10 | Specialist Level I |
4. Guidelines and submission process:
Step 1. Candidates prepare and check all signatures and seals, seals across pages for documents with more than one page, seals across photos on the CV, official dispatches, and decisions; ensure all documents have full numbers, symbols, and issuing authority; ensure copies have full information and dates.
- Write full information on the dossier folder cover and write the candidate registration code in the top right corner.
- Arrange the items in the dossier according to the admissions announcement.
Step 2. Upon arrival at the reception area, receive the submission form.
Step 3. Move to the card opening check table to verify information and receive confirmation.
Step 4. Go to the waiting area (Room 201 or 202), fill in the submission form, sign, and print your full name.
Step 5. Submit the form to the student assistants; only move to the submission waiting area (Room 301 or 302, 3rd Floor) when notified and guided by the students.
Step 6. When called, prepare your dossier and submit it at the designated receiving table.
Step 7. After submission, move to the table to have your submission form stamped.
Step 8. Move to the Finance and Accounting table (if you have questions or have not paid the admission fees).
Step 9. Exit according to instructions.
Note:
- Candidates must keep the submission receipt throughout the admissions process; in case of questions regarding submitted information, the receipt serves as evidence.
- Queue as required, wait for your turn, and maintain order.
- Wear a mask and follow epidemic prevention measures throughout the process.
- Arrive on time and follow the steps in the guidelines. If a candidate submits the dossier outside the specified time, the Receiving Committee reserves the right to refuse the dossier.
5. Fees and admission costs.
- Candidates who have completed online registration and received a candidate code must pay the fees according to the instructions in the admissions announcement.
- Time: 16-19 May 2023
- Candidates must complete the online payment before submitting the physical dossier.
- Candidates registering for more than one preference (e.g., Research-Oriented + Application-Oriented Master's, or Application-Oriented Master's and Specialist Level I) must pay the fees for all preferences.
- Candidates needing an electronic invoice for reimbursement should visit http://tckt.hmu.edu.vn, update the correct invoice information, and register for the electronic invoice, including the email address for receipt (instructions available on the website). Candidates are responsible for the information registered on the issued invoice. The deadline for electronic invoice registration is 17:00 on 19 May 2023. After this deadline, the Office of Finance and Accounting will not issue invoices.
To ensure the rights of all candidates participating in the 2023 postgraduate admissions exam, the Postgraduate Admissions Council of Hanoi Medical University requests all candidates to read carefully and strictly follow the guidelines in this Announcement before coming to the University to submit their official dossiers.
Source: HMU